Hamilton College Community Farm

Red Ace Beets
Chard
Winterbor Kale
D'Avignon Raddishes
Washing Chard
Lacianato Kale
Garlic
Peas
Garlic Scapes
Black Raspberries
Tomatoes
Kohlrabi
Earth Oven
Ruby Red Chard
Chiogga Beets
Snow Crown Cauliflower
Pea Plants
Farm Stand
Amish Deer Tongue Lettuce
Belstar Broccoli
Red Russian Kale

Invoices and Accounts

All sales need to be documented and recorded promptly. This is particularly important for sales to Bon Appe´tit and the CoOp. Both Bon Appe´tit and Residential Life require formal invoices (sample attached). The invoices are sequentially numbered by overall total and account total, in addition to being dated. With this method of formal invoices, balances can be paid directly and HCCF does not have to worry about dealing with cash transactions. Both Bon Appe´tit and the CoOp invoices should be delivered weekly, via e-mail or with a hard copy. This prevents delays in processing and ensures that there are no surprise bills at the end of the semester.

Cash deposits from the farm stand and deliveries should be made to the business office at least weekly. In addition to turning in the deposit slip, keep a file of the amount deposited weekly, and the source. In that way, at the end of the season it will be easy to go back and determine which outlets net what percentages of the sales. If at any point there is a need for more cash box supplies or different change just put a polite note to the business office in the cash box when making a deposit and they are quite helpful in helping out.