Hamilton College Community Farm

Chard
Farm Stand
Red Russian Kale
Washing Chard
Winterbor Kale
Snow Crown Cauliflower
Peas
Earth Oven
Lacianato Kale
Chiogga Beets
D'Avignon Raddishes
Amish Deer Tongue Lettuce
Pea Plants
Tomatoes
Kohlrabi
Garlic Scapes
Belstar Broccoli
Garlic
Ruby Red Chard
Black Raspberries
Red Ace Beets

Invoices and Accounts

All sales need to be documented and recorded promptly. This is particularly important for sales to Bon Appe´tit and the CoOp. Both Bon Appe´tit and Residential Life require formal invoices (sample attached). The invoices are sequentially numbered by overall total and account total, in addition to being dated. With this method of formal invoices, balances can be paid directly and HCCF does not have to worry about dealing with cash transactions. Both Bon Appe´tit and the CoOp invoices should be delivered weekly, via e-mail or with a hard copy. This prevents delays in processing and ensures that there are no surprise bills at the end of the semester.

Cash deposits from the farm stand and deliveries should be made to the business office at least weekly. In addition to turning in the deposit slip, keep a file of the amount deposited weekly, and the source. In that way, at the end of the season it will be easy to go back and determine which outlets net what percentages of the sales. If at any point there is a need for more cash box supplies or different change just put a polite note to the business office in the cash box when making a deposit and they are quite helpful in helping out.